RECREATION ACCOUNTANT




RECREATION ACCOUNTANT

ATP 5 $64,778 - $87,853
35 hours per week
AFSCME Union position

Definition
Responsible accounting and financial work managing department budgeting, payroll administration, purchasing and receipts for the self-funded enterprise Recreation and Community Programming Department; all other related work as required.

Supervision Received
Works under the direct supervision of the Director of Recreation, in accordance with established methods and procedures. Works closely with Department leadership in managing financial operations.

Performs a variety of responsible duties which require attention to detail, accuracy and the exercise of judgment in carrying out operations.

Supervision Given
The employee may direct the work of 1 to 2 seasonal office staff.

Work Environment
Performs work under typical office conditions. The volume of work is subject to seasonal and other fluctuations. Most work is performed on a computer.

The employee operates standard office equipment.

The employee has contact with department staff, other town departments, outside vendors and general public, in person, by telephone, email or in writing.

The employee has access to hiring information, bid documents, personal information about customers and department-related confidential information.

Errors could result in delay or loss of service or monetary loss.

Essential Duties and Responsibilities
The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.




Finance Administration
• Prepare, monitor, and reconcile recreation department budgets which include revolving accounts, as well as the Recreation Enterprise Fund, Ed Burns Arena Enterprise Fund, Capital Funds, and special revenue accounts with our Recreational software system (MyRec) and town financial system (Munis).
• Prepares and processes invoices, purchase orders, requisitions, deposits, and payments in accordance with municipal procurement and accounting procedures. Ensures that all bills are paid in a timely fashion.
• Tracks program revenues and expenditures and prepare financial reports for the Recreation Director and municipal finance officials.
• Coordinates and assists other departments regarding purchase orders, billing and payments. Works with Purchasing to set up new vendors in the system including coordinating to acquire W9 from vendors.
• Coordinate cash handling, weekly deposits, and account reconciliation for recreation programs, memberships, rentals, credit card transactions/statements and events.
• Assist in the preparation of the annual operating and capital budgets.
• Monitor grant expenditures and maintain supporting documentation for reimbursement and compliance purposes.
• Maintain accurate financial records and assist with audits and year-end reporting.
• Acts as liaison to Comptroller’s Office, Payroll, and Treasurer’s Office.
Administrative Operations
• Assist with administering recreation registration software, online payment systems, and participant databases.
• Processes weekly payroll and documentation, processes personal action forms.
• Maintain department files, contracts, permits, licenses and records retention requirements.
• Supports community events, seasonal programs, and special projects as needed.
• Serve as back up to the Office Manager. Answers inquiries from the general public about programing.


Performs similar or related work as directed, required, or as situation dictates.


Recommended Minimum Qualifications

Education and Experience
Associate’s Degree. Bachelor’s degree preferred in accounting, business administration or a related field; three to five years of progressively responsible administrative or financial experience, municipal experience preferred; experience with accounting systems or an equivalent combination of education and experience.

Knowledge, Ability and Skill
Significant financial acumen and accounting experience. Knowledge of office practices and procedures and department operations. Knowledge of payroll, billing and budgeting procedures. Ability to maintain confidential information and exercise discretion. Familiarity with Massachusetts municipal financial procedures and procurement laws.

Ability to organize time and accomplish tasks with accuracy and attention to detail. Ability to record and maintain financial records. Ability to use spreadsheets and use Town’s accounting system competently. Ability to communicate effectively verbally and in writing.

Excellent computer skills are essential. Ability to navigate, maintain and administer department related web-based applications (such as MyRec) is essential. Strong organizational, communication, and customer service skills. Ability to organize time and accomplish tasks with accuracy and attention to detail. Ability to work effectively in a fast-paced environment under time constraints to meet deadlines.

Physical Requirements
Minimal physical effort is required to perform duties under typical office conditions. The employee is frequently required to sit, speak, hear and use hands to operate equipment. Vision requirements include the ability to read routine and complex documents and use a computer.

This job description does not constitute an employment agreement between the employer and employee, and is subject to change by the employer, as the needs of the employer and requirements of the job change.


[2026-10-14 10:14:19 croberts]:

Code : 1313-1

Location : RECREATION

Grade : ATP 5

Group : 680 UNION

Job Class : RECREATION ACCOUNTANT

Posting Start : 10/14/2026

Posting End : 11/04/2026

Details : Apply Here